Author Guidelines

If you receive notification that your paper has been accepted for presentation, below you will find the information needed to successfully format, complete, and submit your paper for the PIB / 11th MSS / 9th LPS / 8th SPS Joint Subcommittee Meeting, along with important deadline information. Please refer to this site often for program updates and author alerts.


JANNAF adheres to its "no paper, no podium" policy. Please submit your paper, presentation, and paper/presentation clearance form by the specified deadline. See the Paper/Presentation Guidelines for useful information when preparing your paper. A template for formatting your paper is available for download here. Papers are due on Monday, 7 November 2016.


Thirty minutes, unless noted in the program, is allotted for your presentation and includes a post-presentation question/answer and discussion period. The information contained in the Paper/Presentation Guidelines will assist you in preparing your presentation. A tutorial on saving presentations in the proper format can be found here.Please note that limited assistance will be available onsite and that presentations submitted at the meeting will be uploaded to the session laptop as-is. Presentations are due on Wednesday, 23 November 2016.

Paper/Presentation Clearance Form

Paper/presentation clearance forms are due on Monday, 7 November 2016. Click on Paper/Presentation Clearance Form to download the required form.  The clearance form must include the applicable distribution statement and the appropriate signature. Please call JHU WSE ERG at (410) 992-7300, ext. 208 if you need assistance completing this form; papers cannot be presented without the completed form. Please note that if a revised paper is submitted, a revised paper clearance form is required.

Distribution Statement Generator

Unclassified papers are required to have an accurate distribution statement on the first page of the manuscript; classifed manuscripts require the distribution statement to be included on all pages. Click on the Distribution Statement Generator to answer a few brief questions and generate your distribution statement, which can then be cut and pasted into your document.

Withdraw a Paper

If circumstances force you to withdraw your paper, please inform both your session chair and Shelley Cohen as soon as possible at


All authors must register and pay the registration fee in order to attend the meeting and present his/her paper. Registration is a two-part process--payment via the online remittance site, and registration via the JANNAF Secure Portal. This information can be found in the Registration section of this website.

Author Timeline (PIB, MSS, LPS, SPS)

Weeks before Meeting
11 July 2016
PIB, MSS, LPS and SPS Abstract Submittal Forms due.
11 July 20162
Workshop/specialist session requests due.
22 Aug 2016
Acceptance/rejection letters sent to authors.
6 Sept 2016
Changes to Preliminary Program due.
24 Oct 2016
Changes to Final Program due.
7 Nov 2016
Paper and Paper/Presentation Clearance Forms due.
18 Nov 2016
Deadeline for reservations at Hyatt Regency Phoenix).
23 Nov 2016
Presentations due.
30 Nov 2016
Deadline for completion of online Registration Questionnaire.
4 Dec 2016
Deadline for reduced meeting registration fee (complete by 11:59 p.m. EST).
5 Dec 2016
PIB/MSS/LPS/SPS Meeting begins.

Author Reminders

Be sure to note due dates for paper, presentation, paper/presentation clearance form, and registration in your calendar!

Changes to the Final Program due Monday, 24 October 2016.

Papers and paper/presentation clearance forms due Monday, 7 November 2016.

Presentations due Wednesday,
23 November 2016.

Start early--allow at least two weeks for completion of your internal and/or customer review process!!