Author Guidelines

If you receive notification that your paper has been accepted for presentation, you will find the information needed on this page to successfully format, complete, and submit your paper for the 45th SMBS / 41st PEDCS / 32nd RNTS / 30th SEPS Joint Subcommittee and PIB Meeting, along with important deadline information. Please refer to this site often for program updates and author alerts.

Author Timeline / Deadlines

Add these dates to your personal calendar so that you can plan and prepare accordingly.

Week of
Weeks before Meeting
10 Sep 2018
Begin writing paper. Factor at least 3 weeks for internal and/or customer review into your personal timeline in order to meet paper and presentation due dates.
10 Sept 2018
Make sure your JANNAF Portal account is active and you can log in. Don't have one? Apply now. A Portal account is required to view Preliminary Program, upload your files, and to Register for the meeting.
10 Sept 2018
Deadline for changes to Meeting Invitation and Preliminary Program (12 Sept).
29 Oct 2018
Changes to Final Program due.
12 Nov 2018
Paper and Paper/Presentation Clearance Forms due.
26 Nov 2018
Deadline for reservations at Hilton Vancouver Washington.
26 Nov 2018
Presentations due.
7 Dec 2018
Deadline for discounted meeting registration fee. Deadline for completion of online Registration Form.
10 Dec 2018
Start date for SMBS/PEDCS/RNTS/SEPS Joint Subcommittee and PIB Meeting.

Author Frequently Asked Questions (FAQ)

We strongly recommend visiting the Author Frequently Asked Questions Page where you'll find information about distribution statements, making changes to your paper title or author list, withdrawing a paper, presenter registration for the meeting, a list of contacts, and much, much more.


JANNAF adheres to its "no paper, no podium" policy. Papers are due on Monday, 12 November 2018.

Resources provided for Paper preparation (left side of screen under Author Links) will include:
  • Paper Preparation Guidelines (PDF)
  • Paper Template (MS Word)
  • Distribution Statement Generator
  • Upload Instructions (PDF)


Presentations are due on Monday, 26 November 2018. Please submit your presentation by the due date to ensure the best outcome. Be aware that limited assistance will be available onsite and that presentations submitted at the meeting will be uploaded to the session laptop as-is.

Thirty minutes, unless noted in the program, is allotted for your presentation and includes a post-presentation question/answer and discussion period.

Resources provided for Presentation preparation (left side of screen under Author Links) will include :
  • Creating an Effective Presentation
  • Preparing to Submit Presentations
  • Distribution Statement Generator
  • Upload Instructions (PDF)

Paper/Presentation Clearance Form

Paper/presentation clearance forms must be submitted for all papers and presentations (a single form should be submitted for each paper and the related presentation). Form are due on Monday, 12 November 2018.

More information will be provided here once decision emails have been sent out, approximately late August.

Author Reminders

If you receive notification that your abstract has been accepted, be sure to note due dates for paper, presentation, paper/presentation clearance form, and registration in your calendar!

Papers and paper/presentation clearance forms due Monday, 12 November 2018.

Presentations due
Monday, 26 November 2018.

Start EARLY--allow at least two to three weeks for completion of your internal and/or customer review process! It is not unusual for the review process to take 6 weeks, so be sure to plan accordingly.