Author Guidelines

Primary authors of abstracts recieve all communication regarding their abstract/paper.

Authors of accepted presentations will find the information needed to successfully format, complete, and submit your paper for the 66th JPM / PIB / 49th CS / 37th APS / 37th EPSS / 31st PSHS Joint Subcommittee Meeting, along with important deadline information. Please refer to this site often for program updates and author alerts.

Author Timeline / Deadlines

Add these dates to your personal calendar so that you can plan and prepare accordingly.

Week of
Weeks before Meeting
3 Dec 2018
Deadline for receipt of Abstract Submittal Forms.
3 Dec 2018
Workshop/specialist session requests due.
11 Feb 2019
Acceptance/rejection letters sent to authors.
18 Feb 2019
Begin writing paper. Factor at least 3 weeks for internal and/or customer review into your personal timeline in order to meet paper and presentation due dates.
18 Feb 2019
Make sure your JANNAF Portal account is active and you can log in. Don't have one? Apply now. A Portal account is required to view Preliminary Program and to Register for the meeting.
25 Feb 2019
Deadline for changes to Meeting Invitation and Preliminary Program.
11 March 2019
Invitation, Preliminary Program, and registration instructions posted online.
1 April 2019
Deadline for award nominations.
1 April 2019
Due date for Student papers being considered for Best Student Paper award.
22 April 2019
Changes to Final Program due.
6 May 2019
Paper and Paper/Presentation Clearance Forms due.
13 May 2019
Last day for discounted reservations at Crowne Plaza Dayton.
13 May 2019
Deadline to submit Visit Authorization Request (VAR) and Security Clearance Certification Form (required to attend Classified sessions).
Deadline for completion of online Registration Form if planning to attend Classified sessions.
20 May 2019
Presentations due. Unclassified to ERG; Classified to AFRL at WPAFB.
31 May 2019
Pay by this date to qualify for discounted meeting registration fee (all attendees).
Deadline for completion of online Registration Form if only attending Unclassified sessions.
3 June 2019
Start date for
JPM / PIB / CS / APS / EPSS / PSHS Joint Subcommittee Meeting.

Author Frequently Asked Questions (FAQ)

We strongly recommend visiting the Author Frequently Asked Questions (FAQ) where you'll find information about distribution statements, making changes to your paper title or author list, withdrawing a paper, presenter registration for the meeting, a list of contacts, and much, much more.


JANNAF adheres to its "no paper, no podium" policy. Papers are due on Monday, 6 May 2019. There is no page limit.

Resources provided for Paper preparation (left side of screen under Author Links):


Presentations are due on Monday, 20 May 2019. Please submit your presentation by the due date to ensure the best outcome. Be aware that limited assistance will be available onsite and that presentations submitted at the meeting will be uploaded to the session laptop as-is.

Thirty minutes, unless noted in the program, is allotted for your presentation and includes a post-presentation question/answer and discussion period.

Resources provided for Presentation preparation (left side of screen under Author Links):

Paper/Presentation Clearance Form

Paper/presentation clearance forms must be submitted for all papers and presentations (a single form should be submitted for each paper and the related presentation). Forms are due on Monday, 6 May 2019, and should be submitted per the upload instructions, posted under Author Links on the left side of this page. Clearance forms should be uploaded per these instructions regardless of the classification of the paper/presentation.

Remember that you will need to obtain the proper signature on your form. If you have any questions about how to complete the form, please contact Mary Gannaway at

Author Reminders

If you receive notification that your abstract has been accepted, be sure to note due dates for paper, presentation, paper/presentation clearance form, and registration in your calendar!

Make sure you have an active JANNAF Secure Portal Account a.s.a.p. More info can be found on the Author FAQ page.

Papers and paper/presentation clearance forms due Monday, 6 May 2019.

Changes to the Final Program due Monday, 22 April 2019.

Presentations due Monday,
20 May 2019.

Start EARLY--allow at least two to three weeks for completion of your internal and/or customer review process! It is not unusual for the review process to take 6 weeks, so be sure to plan accordingly.