Author Links


Author Guidelines

Primary authors of abstracts will recieve all communication regarding their abstract/paper. Committee decisions regarding abstracts will be sent to primary authors via email in late August.

If you receive notification that your paper has been accepted for presentation 50th CS / 38th APS / 38th EPSS / 32nd ESHS Joint Subcommittee Meeting and meeting of the PIB, the information needed to successfully format, complete, and submit your paper - along with important deadline information - will be provided on this page. Please refer to this site often for program updates and author alerts.

Author Timeline / Deadlines

Add these dates to your personal calendar so that you can plan and prepare accordingly.

Week of
Weeks before Meeting
18 May 2020
Deadline for receipt of Abstract Submittal Forms.
18 May 2020
Deadline date for workshop and specialist session request forms.
10 Aug 2020
Estimated date for acceptance/rejection letters sent to authors.
31 Aug 2020
Authors begin writing paper. Factor at least 3 weeks for internal and/or customer review into your personal timeline in order to meet paper and presentation due dates.
31 Aug 2020
Make sure your JANNAF Portal account is active and you can log in. Don't have one? Apply now. A Portal account is required to view Preliminary Program and to Register for the meeting.
31 Aug 2020
Deadline for changes to Meeting Invitation and Preliminary Program.
14 Sept 2020
Meeting Invitation, Preliminary Program, and registration instructions posted online.
5 Oct 2020
Deadline for award nominations.
5 Oct 2020
Due date for Student papers being considered for Best Student Paper award.
26 Oct 2020
Deadline for submission of changes to Final Program.
9 Nov 2020
Papers and Publication Clearance Forms due. Author must have active Portal account to upload.
16 Nov 2020
Last day to make JANNAF discounted rate reservations at Newport News Marriott at City Center.
NOTE: JANNAF discounted rooms could sell out earlier than this date.
23 Nov 2020
Presentations due. Author must have an active JANNAF Portal account to upload.
30 Nov 2020
Pay by this date to qualify for discounted meeting registration fee (all attendees).
Deadline for completion of online Registration Form.
7 Dec 2020
Start date for PIB, and CS / APS / EPSS / ESHS Joint Subcommittee Meeting.

Author Frequently Asked Questions (FAQ)

A link to the Author FAQ page will be available once acceptance notices have been sent to authors. If your abstract is accepted, we strongly recommend visiting the Author Frequently Asked Questions (FAQ) page where information will be provided about distribution statements, making changes to your paper title or author list, how to complete the Publication Clearance Form, withdrawing a paper, presenter registration for the meeting, a list of contacts, and much, much more.


JANNAF adheres to its "no paper, no podium" policy. Papers are due on Monday, 9 November 2020. There is no page limit. You may provide an unlimited number of authors on your final paper.

Resources for Paper preparation will be provided on the left side of screen under Author Links when acceptance notices are distributed.


Presentations are due on Monday, 23 November 2020. If your paper is accepted, please plan to submit your presentation by the due date to ensure the best outcome. Be aware that limited assistance will be available onsite and that presentations submitted at the meeting will be uploaded to the session laptop as-is.

Thirty minutes, unless noted in the program, is allotted for presentations and includes a post-presentation question/answer and discussion period.

Resources for Presentation preparation will be provided on left side of screen under Author Links when acceptance notices are distributed.

Publication Clearance Form

Publication clearance forms must be submitted for all accepted papers and presentations; the blank form will be made available via a link on the left side of this page when acceptance notices are distributed.

Author Reminders

Notification of abstract decisions will be sent to primary authors approximately during the week of
10 August 2020.