Author Guidelines

Primary authors of abstracts will recieve all communication regarding their abstract/paper. Committee decisions regarding abstracts will be sent to primary authors via email in early February.

If you receive notification that your paper has been accepted for presentation at the 67th JPM / PIB / 46th SMBS / 42nd PEDCS / 33rd RNTS / 31st SEPS / 14th MSS Joint Subcommittee Meeting, the information needed to successfully format, complete, and submit your paper - along with important deadline information - will be provided on this page. Please refer to this site often for program updates and author alerts.

Author Timeline / Deadlines

Add these dates to your personal calendar so that you can plan and prepare accordingly.

Week of
Weeks before Meeting
6 Jan 2020
Extended Deadline for receipt of Abstract Submittal Forms.
6 Jan 2020
Extended Deadline date for workshop and specialist session request forms.
3 Feb 2020
Estimated date for acceptance/rejection letters sent to authors.
10 Feb 2020
Begin writing paper. Factor at least 3 weeks for internal and/or customer review into your personal timeline in order to meet paper and presentation due dates.
10 Feb 2020
Make sure your JANNAF Portal account is active and you can log in. Don't have one? Apply now. A Portal account is required to view Preliminary Program and to Register for the meeting.
14 Feb 2020
Deadline for changes to Meeting Invitation and Preliminary Program.
9 March 2020
Meeting Invitation, Preliminary Program, and registration instructions posted online.
16 March 2020
Deadline for award nominations.
16 March 2020
Due date for Student papers being considered for Best Student Paper award.
6 April 2020
Changes to Final Program due.
20 April 2020
Papers and Publication Clearance Forms due. Author must have active Portal account to upload.
27 April 2020
Deadline for reservations at Wyndham Grand Pittsburgh Downtown.
4 May 2020
Presentations due. Author must have an active JANNAF Portal account to upload.
11 May 2020
Pay by this date to qualify for discounted meeting registration fee (all attendees).
Deadline for completion of online Registration Form.
18 May 2020
Start date for JPM/PIB/SMBS/PEDCS/RNTS/SEPS/MSS Joint Subcommittee Meeting.

Author Frequently Asked Questions (FAQ)

We strongly recommend visiting the Author Frequently Asked Questions (FAQ) where you'll find information about distribution statements, making changes to your paper title or author list, how to complete the Publication Clearance Form, withdrawing a paper, presenter registration for the meeting, a list of contacts, and much, much more.


JANNAF adheres to its "no paper, no podium" policy. Papers are due on Monday, 20 April 2020. There is no page limit. You may provide an unlimited number of authors on your final paper.

Resources provided for Paper preparation (left side of screen under Author Links):


Presentations are due on Monday, 4 May 2020. If your paper is accepted, please plan to submit your presentation by the due date to ensure the best outcome. Be aware that limited assistance will be available onsite and that presentations submitted at the meeting will be uploaded to the session laptop as-is.

Thirty minutes, unless noted in the program, is allotted for presentations and includes a post-presentation question/answer and discussion period.

Resources provided for Presentation preparation (left side of screen under Author Links):

Publication Clearance Form

Publication clearance forms must be submitted for all accepted papers and presentations. A single form should be submitted for each paper and the related presentation. Forms are due on Monday, 20 April 2020, and should be submitted per the upload instructions, posted under Author Links on the left side of this page.

Remember that you will need to obtain the proper signature on your form. If you have any questions about how to complete the form, please contact Gabrielle Delisle at, Mary Gannaway at, or Tricia Frey at, or call (410) 992-7300.

Author Reminders

If you receive notification that your abstract has been accepted, be sure to note due dates for paper, presentation, publication clearance form, and registration in your calendar!

Make sure you have an active JANNAF Secure Portal Account a.s.a.p. More info can be found on the Author FAQ page.

Changes to the Final Program due Monday, 6 April 2020.

Papers and publication clearance forms due Monday, 20 April 2020.

Presentations due Monday,
4 May 2020.

Start EARLY--allow at least two to three weeks for completion of your internal and/or customer review process! It is not unusual for the review process to take 6 weeks, so be sure to plan accordingly.