Author Guidelines

Primary authors of abstracts will recieve all communication regarding their abstract/paper/presentation.

On this page, Authors of presentations accepted for the 67th JPM / PIB / 46th SMBS / 42nd PEDCS / 33rd RNTS / 31st SEPS / 14th MSS Joint Subcommittee Meeting, will find the information needed to successfully format, complete, and submit your paper and presentation - along with important deadline information. Please refer to this site often for program updates and author alerts.


Author Timeline / Deadlines - Updated 19 August

Add these dates to your personal calendar so that you can plan and prepare accordingly.

Week of
Weeks before Meeting
Action
10 Feb 2020
-
Begin writing paper and preparing presentation. Factor at least 3 weeks for internal and/or customer review into your personal timeline in order to meet paper and presentation due dates.
Note: Papers are not required for this meeting but are welcome and encouraged.
17 Aug 2020
6
Make sure your JANNAF Portal account is active and you can log in. Don't have one? Apply now. A Portal account is required to view Preliminary Program and to Register for the meeting.
24 Aug 2020
5
Meeting Invitation, Preliminary Program, and registration instructions posted online.
14 Sept 2020
2
Pay registration fee and complete meeting registration form by this date to qualify for discounted Early registration fee (all attendees).
Go to Registration/Payment page for details and links.
14 Sept 2020
2
Changes to Final Program due.
21 Sept 2020
1
Join a DCS Testing Session to ensure your computer and audio are properly configured for successful login and participation in the virtual JANNAF sessions. Must be registered to access DCS Testing Session links.
21 Sept 2020
1
Week 1 Presentations and Publication Clearance Forms due. Author must have an active JANNAF Portal account to upload.
28 Sept 2020
0
Week 2 Presentations and Publication Clearance Forms due. Author must have an active JANNAF Portal account to upload.
28 Sept 2020
0
For authors writing papers, a minimum of 24 hours is needed for ERG staff to upload your paper to the Virtual Reading Room. Please plan accordingly and time your submission so that attendees will have the maximum amount of time to read your paper during the meeting. Author must have active Portal account to upload.
29 Sept 2020
0
Start date for Week 1 of JPM/PIB/SMBS/PEDCS/RNTS/SEPS/MSS Joint Subcommittee Meeting.
5 Oct 2020
-1
Start date for Week 2 of JPM/PIB/SMBS/PEDCS/RNTS/SEPS/MSS Joint Subcommittee Meeting.

Author Frequently Asked Questions (FAQ)

We strongly recommend visiting the Author Frequently Asked Questions (FAQ) where you'll find information about distribution statements, making changes to your paper title or author list, how to complete the Publication Clearance Form, withdrawing a paper, presenter registration for the meeting, a list of contacts, and much, much more.

Presenter Virtual Meeting Participation Guidelines

ALL presenters are strongly encouraged to review the following well before the start of the September meeting, as they each contain information and critical steps toward a successful virtual presentation:

DCS Testing Sessions have been scheduled for the week of 21 September and all presenters are strongly encouraged to join one of these sessions in order to confirm that your device and security settings are compatible with DCS and to troubleshoot any issues that arise. This should take roughly 10 to 15 minutes of your time and is well worth it. The dates and times of these testing sessions have been provided on the Virtual Platform/Technology page of this website, and in the Presenter Virtual Participation Guidelines document (Portal account login in needed to view this document).

It is critical that you complete your online Meeting Registration Form for the meeting as early as possible; the links to the DCS Testing Sessions will only be provided to registered attendees.

Presentations

Your presentation due date is based on the week during which you will be presenting.

  • Week 1 Presenters (29 September through 2 October)
    Presentation and Publication Clearance Form due NO LATER THAN Monday, 21 September 2020.

  • Week 2 Presenters (5 - 9 October)
    Presentation and Publication Clearance Form due NO LATER THAN Monday, 28 September 2020.

These are FIRM deadlines to ensure that ERG has sufficient time to vet your presentation file and Publication Clearance Form. Presentations received less than one (1) business day prior to the start of your session may be removed from the agenda. The JANNAF policy for this virtual meeting will be "No presentation, No publication clearance form, No virtual podium."

NOTE: If you need to submit an updated presentation file, please know that updates cannot be accommodated less than one (1) business day prior to your scheduled presentation.

IMPORTANT:
  • Do NOT use videos or animations in your presentation.
    They will not work in DCS.
  • Before submitting your presentation, convert it to .PDF format and review it for any changes that may have occured during the conversion.

Thirty (30) minutes, unless noted in the program, is allotted for presentations and includes a 5-minute post-presentation question/answer and discussion period. Please be sure to practice your presentation so that you are able to keep within the 25 minute limit. This is especially critical during the virtual meeting so that attendees will be able to "session-hop" to hear presentations in other concurrent sessions without missing part of your talk or one given in another session.

Presentations will be published in the JANNAF Digital Online Collection (JDOC) if a paper is not submitted. A Publication Clearance Form must be submitted along with the presentation. If a paper is later submitted, it will replace the presentation in JDOC. If your paper has a different distribution statement than your presentation, a separate Publication Clearance Form must accompany your paper.

Resources provided for Presentation preparation (left side of screen under Author Links):

Papers

For this virtual JANNAF meeting, papers are not required, although they are welcome and encouraged and will be published in the JANNAF Digital Online Collection (JDOC). The JANNAF policy of "no paper, no podium" will not be in effect for this meeting.

For authors writing papers, a minimum of 24 hours is needed for ERG staff to upload your paper to the Virtual Reading Room, which will be accessible to registered attendees throughout the meeting (neither the papers nor meta data will be published for papers with distribution statements more restrictive than A or C). Please plan accordingly and time your submission so that attendees will have the maximum amount of time to read your paper during the meeting. Authors must have active Portal account to upload.

If a paper is submitted either before, during or after the meeting, it will replace the presentation in JDOC. If the Distribution Statement for the Paper is different from the Presentation, a NEW Publication Clearance Form should be submitted with the paper.

There is no page limit.
You may provide an unlimited number of authors on your final paper.

Resources provided for Paper preparation (left side of screen under Author Links):

Publication Clearance Form

Publication Clearance Forms must be submitted for all accepted papers and presentations. A single form should be submitted for each paper and the related presentation UNLESS the paper and presentation have different distribution statements. In that case, submit one form for each to reflect their specific distribution statements. Forms are due with the presentation (and paper if submitting one and the distribution statement differs from the presentation) and should be submitted per the upload instructions, posted under Author Links on the left side of this page. Presentation due dates are provided above.

Remember that you will need to obtain the proper signature on your form. If you have any questions about how to complete the form, please contact Gabrielle Delisle at gdelisle@erg.jhu.edu, Mary Gannaway at mgannaway@jhu.edu, or Tricia Frey at tfrey@erg.jhu.edu, or call (410) 992-7300.

Author Reminders

Make sure you have an active JANNAF Secure Portal Account a.s.a.p. More info can be found on the Author FAQ page.

Changes to the Final Program due Monday, 14 September 2020.

Week 1 Presentations and Publication Clearance Forms due Monday, 21 September 2020.

Week 2 Presentations and Publication Clearance Forms due Monday, 28 September 2020.

Start EARLY--allow at least two to three weeks for completion of your internal and/or customer review process! It is not unusual for the review process to take longer, so be sure to plan accordingly.