Technology Links

Virtual Platform and Technnology Requirements

Virtual Platform

Defense Collaboration Services, or DCS, is a web-based collaboration tool provided by the Defense Information Systems Agency (DISA). It meets DoD security requirements for presentation and discussion of ITAR- restricted material, and has DoD-wide approvals and authorizations for configuration and use. The tool allows for both online participation using a link to access the visual interface, or dial-in participation using a phone line to listen to presentation delivery. Dial-in participation should be used only as a last resort. During JANNAF virtual sessions, live Q&A will be facilitated as time permits; guidance will be provided during each session.

Technical Specifications

Performance of the DCS platform can be negatively impacted by an individualís WiFi connection, security settings on their computer or network, organization IT policies, and more. For this reason, ERG has developed a detailed list of steps to optimize your experience during the virtual JANNAF meeting.

NOTE: DCS was upgraded to version 2.2 between on 12 September. All technical requirements and participation guidelines have been updated (see links on left side of page) as of 16 September. Please download the new versions.

You are strongly urged to review and follow the updated technical guidance as far in advance of the meetingís start date as possible to ensure that your computer, network, and organizational IT policies will allow for your seamless participation. This is important for all participants, but especially for those who have not used DCS previously. There is no need to wait until your registration is complete to review and implement these guidelines.

DCS Test Sessions

To help participants identify technical issues and become familiar with the DCS platform, DCS Testing Sessions will be hosted by JHU WSE Energetics Research Group staff at the following dates and times:

Date

Test Session 1

Test Session 2

21 September 2020

10:00 -11:30 a.m. EDT

2:00 - 3:30 p.m. EDT

22 September 2020

10:00 -11:30 a.m. EDT

2:00 - 3:30 p.m. EDT

23 September 2020

10:00 -11:30 a.m. EDT

2:00 - 3:30 p.m. EDT

24 September 2020

10:00 -11:30 a.m. EDT

2:00 - 3:30 p.m. EDT

25 September 2020

10:00 -11:30 a.m. EDT

2:00 - 3:30 p.m. EDT

28 September 2020

10:00 -11:30 a.m. EDT

2:00 - 3:30 p.m. EDT


All participants are strongly urged to join one of these DCS test sessions to verify the ability to log in and join the session, that your audio settings are correct, and that you are able to identify any issues early enough for your local IT staff to provide support. Neither ERG nor DISA Global Agency Support are able to assist with issues specific to your computer, network, or organization IT policies. These matters must be addressed by the user with their local IT support.

Each testing session is 1.5 hours long but you may join at any point during the indicated time range. This should take roughly 10 to 15.

Links to all testing sessions will be provided once you have completed your online Meeting Registration Form. Registration is now open and you are strongly encouraged to register early to ensure access to the DCS testing sessions.

Logging in for Sessions

Attendees are asked to log in a minimum of 30 minutes prior to the start of each session you plan to attend, whether you choose to participate using the DCS website or via teleconference. This will allow the hosts of each session to confirm the identity of each attendee before allowing admission into the virtual meeting room.

The link to each dayís sessions as well as the unique dial-in number for those who need it will be made available on the morning of those sessions only to attendees who have completed the online Meeting Registration Form. This information will be stored in the "2020 September JANNAF Meeting - Attendees" Small Team on the JANNAF website.

IMPORTANT Information about Dial-in Participation:

Although DCS does offer a dial-in option if you are not able to join via the DCS web-interface, dial-in participation should be used only as a last resort.

We encourage all registrants to take all possible steps, as early as possible, to ensure that your computer and your organization's IT policies are set up to support online participation in the JANNAF meeting. Resources and guidelines have been provided on this page.

If all efforts to participate online fail, the dial-in information will be provided to registered attendees each morning in the "2020 September JANNAF Meeting - Attendees" Small Team on the JANNAF website. Presentation files for that day's sessions will be posted in the same location each morning for download by call-in participants so that they can follow along as presenters are giving their talks.

To ensure that only qualified individuals are able to participate by phone, please be aware that when completing the online Registration Form, you will be asked to provide the phone number you will use if you need to dial-in for sessions. You'll also be asked to provide the caller ID information that displays for that phone. When you join a JANNAF session in DCS by phone, if the phone number and/or Caller ID information does not match any information on the registration list for the meeting, your call will be disconnected by ERG staff, who will then attempt to reach the displayed number to verify identity. It is the responsibility of the attendee to notify ERG if the phone number they are using differs from the information provided on the online Registration Form.

Virtual Meeting Security Guidelines

As a registered attendee of this ITAR restricted meeting, you have a personal responsibility to help protect the data exchanged at this event. This includes managing your electronic devices (phones, computers, cameras, tablets, etc.), as well as your conversations and use of the DCS chat feature responsibly. Aside from security concerns, prudent and responsible use of these devices extends basic courtesy to other attendees and speakers.

Please follow these basic guides at this meeting:

  • Use headphones when listening via computer to limit the potential for presentation eavesdropping
  • Be aware of your surroundings. Be sure you are in a private location while participating in the meeting.
  • Absolutely no personal videotaping, recording, or screenshots will be permitted at any time.
  • Virtual participation is for registered meeting attendees only. DO NOT share meeting links or download meeting presentations from the DCS platform.
  • If you choose to participate via telephone and download presentation slides from the JANNAF Secure Portal, it is your responsibility to handle the files appropriately as dictated by each presentationís Distribution Statement. These files are intended only for use during their respective presentations at this meeting, and additional distribution is not permitted.
  • Additional guidelines will be provided to you after registration.

Questions

Virtual platform and technology requirements

Bruce Dennett at bdennett@jhu.edu or (443) 718-5003, ext. 214

Attendee, Presenter, and Session Chair Participation Guidelines

Shelley Cohen at scohen@jhu.edu or (410) 992-7302, ext. 215
Gabrielle Delisle at gdelisle@erg.jhu.edu or (410) 992-7300, ext. 208