JANNAF MEETING HEALTH AND SAFETY


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JANNAF meetings are more than an opportunity to discuss technical topics; JANNAF is a community. As such, we all have a duty to protect each other and keep our community safe.

While we are thrilled to be gathering in-person, it is important for all to be mindful that December is a prime time for the transmission of communicable diseases, including infuenza, COVID-19, and the common cold. Public health experts are predicting a surge in both influenza and COVID-19 this winter.

Due to the size of the meeting spaces at the Huntsville Marriott at the Space and Rocket Center, it will not be feasible to arrange rooms to allow for physical distancing. There are no gathering restrictions, distancing and capacity restrictions, or mask mandates in Alabama at this time. Given that there are currently no state mandates, there are also no vaccine or mask requirements to attend the December JANNAF meeting. However, as host we take the care and health of our attendees seriously. As such, JANNAF reserves the right to modify these policies and procedures at any time due to the frequently changing circumstances.

All attendees are encouraged to take precautions that will make them feel more comfortable with and manage risk of exposure to and/or transmission of illness while traveling and attending activities during the meeting. This is especially important for those with a weakened immune system or who are at increased risk for severe disease, or for those who live with others who are vulnerable.

Before Leaving Home

  • If you test positive for influenza or COVID-19, or feel unwell, do not travel to the meeting. Contact the ERG Meetings Team (meetings@erg.jhu.edu) for guidance.
  • For your consideration:
    • The CDC recommends getting up to date with your influenza and COVID-19 vaccines/boosters before you travel.
    • The CDC suggests getting tested for COVID-19 prior to travel and again at conclusion of travel.
      • The CDC has reiterated its recommendation that everyone ages 2 and older wear a high quality mask over their mouth and nose in indoor public means of transportation (such as trains, planes) and in transit hubs (such as airports and train stations), to protect themselves and other travelers in these high-volume, mixed-population settings.
  • Pack a supply of masks if it will make you feel more comfortable to wear one while traveling and/or while attending the meeting.
  • Consider bringing a couple of COVID self-test kits with you, just in case.

On-site During the Meeting

  • If you are staying in the hotel and feel sick, stay in your room and contact the ERG Meetings team (meetings@erg.jhu.edu) for guidance. Review the Emergency information on the inside-back cover of the Final Program.
  • Follow guidance for everyday actions to help prevent the spread of respiratory viruses, including:
    • Wash hands often, or use an alcohol-based hand sanitizer
    • Avoid touching eyes, nose, and mouth with unwashed hands. Cover your nose and mouth when coughing or sneezing. Throw used tissues in the trash.
  • To help attendees communicate their level of comfort when interacting with one another, JANNAF will offer color-coded ribbons to all on-site attendees which can be attached to the side of attendee badges:
    • Red = Physical Distancing - Greet from Six Feet
    • Yellow = Elbow Distance Away
    • Green = Handshakes and High-Fives
  • Respect the choices made by your fellow attendees with regard to masking, distancing, and comfort with physical contact with others.