FREQUENTLY ASKED QUESTIONS


DoD Approval of Meeting

Has the May 2016 meeting received DoD approval?

JANNAF Secure Portal Account

Why do I need a Portal Account to view the Preliminary Program?
Why do I need a Portal Account to register for the May 2016 meeting?
What information do I need in order to create a JANNAF Secure Portal account?
How long will it take for my Portal account to be approved and activated?

Meeting Registration

How do I register?
What is the registration fee?
What is included in the registration fee


DoD Approval of Meeting

Has the May 2016 meeting received DoD approval?

Conference Approval Received!
We are pleased to announce that the 63rd JPM / PIB / 47th CS / 35th APS / 35th EPSS / 29th PSHS Joint Subcommittee Meeting has been sanctioned as a DoD-approved conference.

For DoD participants, click here for the approval letter required for your DOD travel authorization.

IMPORTANT MUST READ INFO FOR DoD:
  • There are many DoD slots still available to attend the May meeting.
  • DoD components still interested in attending should coordinate attendance with NAVAIR POC Stuart Blashill (stuart.blashill@navy.mil or 760-939-7991).
  • Rental cars should only be utilized if deemed the most cost effective means of transportation and specifically approved by the authorizing official.
  • Click here to review guidance regarding attendance, cost, travel instructions, and rental car limitations.

JANNAF Secure Portal Account

Watch this helpful Portal Account Tutorial (click on the image to begin). This tutorial includes audio.

Slide

Why do I need a Portal Account to view the Preliminary Program?

The JANNAF Executive Committee has determined that the Preliminary and Final Programs for JANNAF meetings should be published as unclassified-limited, "Distribution authorized to U.S. Government and their contractors …" (U-C), which began with the June 2015 meeting. In order to ensure that only qualified U.S. Citizens are able to view these documents, they will now be posted on a secure website. You must create an account on this website. The process of creating the account includes verification of your employment and citizenship.

Once you have received email notification that your Portal account has been approved and you have set up your account password, go to the Program page of the meeting website. Click on the link to the Preliminary Program (pdf). If the next screen says “Access Denied”, simply enter your JANNAF Secure Portal account login information, click login, and the PDF file will open.


Why do I need a Portal Account to register for the May 2016 meeting?

The process of applying for a JANNAF Secure Portal account verifies that you are a U.S. citizen qualified to receive unclassified, limited-distribution information. To qualify, you must be employed by a DoD, DoE, or NASA facility, or with a DoD, DoE, or NASA contractor facility eligible for receipt of militarily-critical technical data. You must meet the same requirements to be able to attend a JANNAF meeting. So obtaining a JANNAF Secure Portal account replaces the need to complete the old Registration Certification Form, which requested the same type of information as the online Portal account form. Once you have a Portal account, we only need a little more information from you, which is gathered via the online Registration Questionnaire, and for those attending Classified Sessions, via JPAS or Security Clearance Certification Form A. Only those who have already obtained a Portal account (verified that they are eligible to attend JANNAF meetings) can access the online Registration Questionnaire and Security Clearance Certification Form A.


What information do I need in order to create a JANNAF Secure Portal account?

All Users Will Need:

  • Name, phone, and email of your HR or FSO who will certify citizenship and employment
  • Hints:
    • Don't overlook the required “Org Type”. The correct organization type (DoD, NASA, Industry, etc.) must be accurate to successfully complete the new account process.
    • Account requests must be completed in their entirety. They are not saved and/or available for editing and e-mail addresses cannot be duplicated.

Industry/Academia Will Also Need:

  • DLA (a.k.a. DD 2345) Certification Number
  • Name, phone, and email of your Government Sponsoring Official (GSO), contract number with expiration date


How long will it take for my Portal account to be approved and activated?

The amount of time from start to finish really depends on how quickly each person who needs to complete a portion of the online form does their part. There are ways that you can help move the process along.

  1. After you submit your part of the form, check your inbox for an automated email from portalemail@cpiac.jhu.edu asking you to verify your email address. Be sure to check your junk mail folder, just in case. Once you receive that email, click on the link. You don't need to do anything more at that point.
  2. Your Facility Security Officer or Human Resources Department (whichever contact information you provided in your portion of the form) will automatically receive an email from portalemail@cpiac.jhu.edu requesting that they verify your employment and citizenship. Be sure to contact that individual directly to alert them to look for the email, either in their inbox or junk mail folder. Follow up with them a day or two later to make sure they've submitted their portion of the form.
  3. If you work for Industry/Academia, you should also contact your Government Program Manager (or sponsor) directly to alert them that they'll soon be receiving an email from portalemail@cpiac.jhu.edu requesting that they verify the pertinent contract and expiration date; it could end up in their inbox or junk mail folder. Follow up with them a day or two later to make sure they've submitted their portion of the form.
  4. Once all parties have completed the form, it will automatically be routed to JHU WSE ERG and it will be reviewed and, barring any problems, approved. You will then receive an email from portalemail@cpiac.jhu.edu letting you know that your account has been established (remember to check your junk mail folder, just in case). Click on the link in that message, create a password, and you can begin using the account.

Meeting Registration

How do I register?

Registration is not yet open. However, when registration is open and you have a JANNAF Secure Portal account, there are just two steps to complete your meeting registration.

  1. Go to the Registration Page of the website and click on "Register for the May meeting". If you are not already logged into the JANNAF portal, you will see an "Access Denied" screen. Simply enter your login information and complete the brief online Registration Questionnaire.
  2. Pay the registration fee. You or someone you designate can complete this step; a JANNAF Secure Portal account is not needed. From the Registration Page, click on "Pay Registration Fee" and complete each screen. We strongly recommend reviewing the helpful notes provided at the top of the screen.

What is the registration fee?

The early registration fee is $900. You can take advantage of this discounted rate until the extended deadline of Friday, 6 May 2016. Beginning 7 May 2016, the registration fee increases to $1050.00. The student registration fee is $200 (student I.D. must be shown on-site at the registration desk).


What is included in the registration fee?

Please visit the Registration page of the meeting website for this information.